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Best Ways to Track Sweepstakes Prizes

Pick your favorite method of recording your wins.


Once you know what information you want to record to track sweepstakes prizes, the next question is -- what's the easiest and most orderly way to record your sweepstakes wins? Here are some popular programs and other methods to help you create a sweepstakes spreadsheet that will enable you to record your sweepstakes prizes quickly and view them at a glance.

1. Google Docs Spreadsheets

Google Docs is a free web-based software application from the company behind the popular Google search engine.
  • Advantages of Google Docs:
    • It's easy to track prizes with Google Docs. Simply click on the "New" drop-down button, and select "Spreadsheet."
    • Your prize tracking spreadsheets can be accessed from any computer. Update at home, at work, while visiting friends, etc.
    • It doesn't matter if you have a Mac or PC, you can use Google Docs to create your sweepstakes tracking documents.
    • You don't have to install anything.
    • Google Docs are free.
  • Disadvantages of Google Docs:
    • You need to sign up for a free Google Account to use this program.
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2. Microsoft Excel

Microsoft Excel is a popular spreadsheet program that can be found on many Windows-based computers (and now, some Macs as well).
  • Advantages of Microsoft Excel Spreadsheets:
    • Excel is a popular program that many people have installed, and know how to use.
    • Excel allows you to perform actions like automatically totaling up your prize values or number of wins.
  • Disadvantages of Microsoft Excel for Prize Spreadsheets:
    • Microsoft Excel is quite expensive, if you don't have it already.
    • Advanced Excel functions can be difficult to learn.
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3. Microsoft Word

Microsoft Word is another program in the popular Microsoft Office Suite. Although it is not a spreadsheet program, you can create a table in Word that should work to track sweepstakes prizes.
  • Advantages of Word:
    • Word is simple to use.
    • Many people are more familiar with it than with Excel.
    • It is available for Macs and PCs.
    • It is already installed on many computers.
  • Disadvantages of Word:
    • It is quite expensive, if it's not already installed.
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4. Open Office

Open Office is a free program that is very similar to Microsoft's Office Suite. You can use the spreadsheet program, Calc, to track your sweepstakes wins, or create a table in the word processor.
  • Advantages of Open Office:
    • It's free to use.
    • Open Office is similar enough to Microsoft's Office Suite that most people who are familiar with Word and Excel can use it without trouble.
  • Disadvantages of Open Office:
    • You need to download and install it onto your computer before using it to track sweepstakes wins.
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5. Text Editors

Text editors, like Notepad for Windows users and TextEdit for Mac users, are a simple if not elegant way to track your sweepstakes prizes.
  • Advantages of Text Editors:
    • There are many free text editors.
    • There's probably already one installed on your computer.
  • Disadvantages of Text Editors:
    • You can't easily make tables, although you can just list the information by prize.
    • The lack of table information makes it harder to see information at a glance.
    • There's no ability to work with the numbers, add up columns, etc.
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6. Forum Posts

One way that I've used to track wins in the past is to use a thread in a sweepstakes forum. Start a thread with a title like "Sandra's Wins" (well, but use your own name or username!) and create a post in that thread for each month.
  • Advantages of Using Forum Posts to Track Sweepstakes Prizes:
    • You can access the forum from any computer.
    • You can receive congratulations from other sweepers.
    • You don't have to learn to use any software to track your wins.
    • It's quick and easy to track your wins this way.
  • Disadvantages of Using Forum Posts to Track Sweepstakes Prizes:
    • It's harder to see your information at a glance.
    • You can't total numbers automatically.
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7. Paper Notebook

If you don't want to mess with computers at all, you can still track your wins using a paper notebook. You can either list them by grouping each prize's information together, or draw out a table.
  • Advantages of Using a Notebook to Track Sweepstakes Prizes:
      You can track your wins even when you're away from your computer.
    • If your computer dies, you don't lose your work.
    • Some people just like the look of having their win list where they can put their hands on it.
    • It's easier to show your friends and family.
  • Disavantages of Using a Notebook to Track Sweepstakes Prizes:
    • You have to actually write things out!
    • If you have bad handwriting, it's difficult to read later.
    • You can't total your numbers, reorder your list, etc.

8. Scrapbook

A scrapbook is a fun, offline way to track your sweepstakes wins. Use your creativity to design a beautiful book featuring all of your prizes to share with friends and family.
  • Advantages of Scrapbooking your Prizes:
    • There is room for fun additions like pictures of your prizes.
    • You'll have more fun telling your friends and family about your prizes.
    • It's a creative outlet.
  • Disadvantages of Scrapbooking Your Wins:
    • Scrapbooking can get expensive.
    • This is the most time-consuming way of tracking your wins.
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